To ensure a smooth assignment process, Site Coordinators must first add teachers under Manage Teachers in the Client Services Center and allocate the study guides to them before learners can be assigned to a guide.
Important Rules for Digital Codes
Digital codes have specific rules to ensure proper use.
- Can only be used by one learner
- Cannot be reassigned
- Allow unlimited logins
- Expire on 6/30 of the current school year
Assigning Study Guides
In Manage
Study Guides, select the study guide title.
- Enter the learners first name, last name, and email address.
- Select Save.
Uploading Data in Bulk
This process is designed to help Teachers efficiently prepare and upload participant data using a single file, reducing manual entry and saving time. Following the steps below supports accurate data processing and helps ensure user codes can be assigned smoothly for educators and learners.
Prepare Data
- In the Manage Study Guides section, click Upload Students.
- Download the participant data template provided.
- Enter and format participant information, ensuring all fields are included and listed in the correct order.
- To support accurate processing, keep all columns and column headings exactly as shown in the template.
- Save the completed file in .xls, .xlsx, or .csv format.
Upload Data
- Click Choose a File and select your prepared data file.
- Select Upload to load the information into the Work Area for review.
- Carefully review the data in the Work Area to confirm that each field appears in the correct column and order.
- If updates are needed, click Delete Uploaded Data, make corrections to your file, and upload it again.
Assign User Codes
- In the Manage Study Guides section, select the appropriate test title to view available user codes.
- Click Assign From Uploaded Data.
- Select individual participants—or use the option to select all—by checking the corresponding boxes.
- Click Save.